Medication Policy


Parents have the prime responsibility for their child’s health and should provide the setting with all information about a child’s medical condition, along with details from the child’s GP or paediatrician.

To meet the requirements of the Early Years Foundation Stage and the Childcare register, I must:

  • Ensure that the individual needs and good health of the child is promoted; this includes administering medication when asked to do so by parents and/or carers and only if there is an accepted health reason to do so.

  • Have, and put into practice, an effective policy on giving medicines to children in my setting, which includes effective systems to support children with medical needs.

  • Obtain prior written permission from the person who has parental responsibilities (this may not always be a parent/carer) before administering any type medication, before any child is left in my care.

  • Keep written records of each time a medicine is administered to a child, and inform the child’s parents/carers on the same day, or as soon as reasonably practical.

  • Under the requirements of the Childcare register, records of any medicines administered to any child who is cared for on my premises will include the date and circumstances and who administered it; including medicine which the child is permitted to self-administer, together with a record of a parent/guardian/carers consent.

To meet the requirements of the Early Years Foundation Stage and the Childcare register, I will:

  • Be responsible for administering any medication whilst the child is in my care, providing I have written permission to give the medicine.

  • Store medicine in accordance with product instructions, this may include medication stored in a fridge, and ensure that children do not have direct access to any medication.

  • Only administer medication in its original packaging, prescription medicine must have the child’s name and dosage printed on the label

  • Obtain prior written permission from the parent /carer for each and every medicine to be administered before the child is left in my care. If a course of treatment is required additional written permission is not necessary for each day.

  • The parent/carer must inform me if medicine has been given prior to arriving to the setting. This must be recorded with the time the last dose was administered and signed/dated by the parent/carer, this is to avoid over dosing. If

  • Record any medication/treatment given in the ‘Medication Record’ sheet allocated to your child, detailing:

    • Full name of the child

    • Name of the medication

    • Dosage given

    • Date and time when given

    • My signature as the person who administrated the medication

    • Upon collecting your child, I will inform you of the doses given and will ask you to sign and date the entries in the ‘Medication Record’ made by myself

  • Administer medication that is recommended by a pharmacist or nurse without a written prescription as well as medication prescribed for by a doctor or dentist. However I will still need written permission to administer this medication from the parent/carer

  • Administer over the counter mediation such as pain and fever relief or teething gel. However I must have written permission before hand from parents/carers, and only if there is a health reason to do so

  • Contact parents/carers before administering pain relief to describe the symptoms and check the parents/carers agree for named pain relief to be given

  • Medications containing aspirin will not be administered unless a doctor has prescribed that medicine for your child

  • Require a healthcare plan to be developed for children with long term health care needs which has been agreed and signed by parents/carers and any other professional supporting the child

  • Access specialist training/ information and advice from a qualified health professional (usually from the health professional involved with the child), for example where injections need to be administered

  • In the case of a medical emergency, if I need to seek medical advice and/or treatment I would follow the health professional’s advice and contact parents/carers as soon as possible. Once health professionals are present and treating the child, they are responsible and may make medical decisions until parents/carers have been contacted.

I will never accept medicines that have been taken out of the container as originally dispensed nor make changes to dosages on parental instructions.

Disposal of Medicines I will not dispose of medicines.

Parents are responsible for ensuring that date expired medicines are returned to a pharmacy for safe disposal. They should also collect all medicines held if taking a break.


If your child needs an inhaler could you ask your GP to prescribe an extra one to be held in the setting?

Refusing Medicines

If a child refuses to take medicines, they will not be forced to do so, but it will be noted in the records and I will follow procedures a parent has requested. Parents will be informed the same day of the refusal. It will be discussed and records made in the individual child’s health care plan.